Office Clerk/Receptionist

Account Clerk/Receptionist Key Responsibilities 

  • Full cycle Account Receivable and Accounts Payable

  • Monitor required government filings for company and clients

  • Provide general office Support

Job Description Golden State Government Relations is seeking a highly organized and responsible Account Clerk/Receptionist to join our growing team. In this position, you will be responsible for the day-to-day financial and office operations of our organization to keep it running smoothly. You will be responsible for developing and maintaining organizational processes and systems including filing, billing, AR/AP, and payroll.

Ultimately, the Account Clerk/Receptionist duties are to ensure the internal operations of the company run smoothly with a strong focus on client and vendor satisfaction.

Responsibilities

  • Recording daily financial transactions, including purchases, receipts, sales and payments using QuickBooks

  • Invoicing clients, entering bills from invoices, and receivers for purchases

  • Follows up with customers on past due invoices

  • Generates weekly AP/AR reports

  • Coordinates with Bookkeeper to insure the financial records of the organization are accurate

  • Completes required government filings for company and clients including ethics and disclosure reports

  • Maintains office supplies

  • Enhances organization reputation by accepting ownership for accomplishing new and different requests

  • Maintains and updates filing system. Retrieves information from files when needed

  • Opens office in morning; keeps office a clean and professional workplace

  • Schedule new-client consultations and book conference room

  • Assists staff with research calls and internet searches


Requirements

  • Strong written and verbal communication skills

  • Solid organizational skills, including time-management

  • Strong client-facing and teamwork skills

  • Hands-on experience with Quickbooks


Additional Qualities of Interest

  • Hands-on experience with Google Suite including Gmail, docs, sheets, etc.

  • Relevant higher education such as career certificate in Bookkeeping or Associate’s Degree or current enrollment in similar program

  • Alternative or related professional training is a plus (e.g. paralegal, graphic design, financial management or other)

Compensation Starting rate of $17 an hour with raise to $18 after three month probationary period. This is a part-time (25 hours per week), non-exempt position. Additional compensation and benefits after probationary period include; 401(k) with employer match, PTO, and paid holidays.

Schedule M-F from 7am to 12pm.

About Golden State Government Relations Golden State Government Relations (GSGR) is an advocacy, land-use planning, and compliance consulting firm committed to advancing high quality and innovative approaches to the difficult and complex problems facing businesses in industries with complex regulatory environments.

Golden State Government Relations Core Values Pragmatism is our Olympic Sport – Complex problems require the application of logicality with a heap of realism. As gold medalist in this sport, we are willing to give up our opinion of how to solve a problem when faced with the reality of any given situation.

Honesty – Our word and reputation are a large part of the value we offer to our clients and each other. With each other, clients, competitors, government officials and non-government organizations, we shall always be honest in our dealings.

Thirst for knowledge - At our core, we are a knowledge-based organization. We ask why. We look forward to what’s next and embrace change as a companion in our work.


If you are interested in this position please submit a brief cover letter and resume to lauren@goldenstategr.com